Privacy Policy for CliniFolio
1. Introduction
At CliniFolio, we are committed to protecting the privacy and security of our users’ personal data. This Privacy Policy outlines how we collect, use, and safeguard the information you provide when using our website or subscribing to our services.
2. Information We Collect
When you pre-register for CliniFolio, we collect the following personal data:
- Name
- Email address
- Date of birth
- Job title
No sensitive data (such as medical or financial information) will be collected through the pre-registration process.
3. Purpose of Data Collection
The data we collect is used for the following purposes:
- Subscription Management: To manage your pre-registration and future access to CliniFolio services.
- Marketing: To send you updates, offers, and relevant information about CliniFolio. You can opt out at any time.
- Analytics: To improve our services by analyzing user behavior and engagement with the platform.
4. Third-Party Services
We use ActiveCampaign to manage email marketing and subscription communications. ActiveCampaign is fully compliant with international data protection regulations, including GDPR.
We do not transfer your personal data internationally. Our servers are located in the UK, ensuring that your data is stored in compliance with local and international laws.
5. User Rights
Under the General Data Protection Regulation (GDPR) and other international privacy laws, you have the following rights concerning your personal data:
- Access: Request a copy of the data we hold about you.
- Rectification: Correct any inaccurate or incomplete data.
- Erasure: Request deletion of your data under certain conditions.
- Restriction: Restrict the processing of your data in certain situations.
- Data Portability: Request a copy of your data in a machine-readable format.
- Objection: Object to the processing of your data for marketing or other purposes.
To exercise any of these rights, please contact us at [insert contact email].
6. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Specifically:
- If you pre-register for CliniFolio, we will retain your data for as long as you maintain an active account.
- If you choose not to proceed with CliniFolio after pre-registration, we will retain your data for 1 year to allow for future engagement unless you request its deletion.
We will periodically review our retention periods to ensure they remain compliant with legal obligations and business needs.
7. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our website, improve our services, and analyze user behavior.
- Types of Cookies: Functional, statistical, and marketing cookies are used. You can manage or disable cookies through your browser settings at any time.
- Opt-out: You will be given the option to consent to or reject cookies when visiting our website.
8. Data Security
We are committed to ensuring the security of your personal data. We use industry-standard security measures such as encryption and secure servers to protect your information.
In the unlikely event of a data breach, we have a response plan in place to notify you and relevant authorities in accordance with applicable data protection laws.
9. Children’s Privacy
CliniFolio is not intended for use by children under the age of 13 (or the applicable age of minors in different countries). We do not knowingly collect personal data from children.
If we become aware that we have inadvertently collected data from a child, we will take steps to delete that information promptly.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be communicated to you via email or through a notice on our website. Your continued use of CliniFolio following any changes indicates your acceptance of the new terms.
11. Contact Information
If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights under data protection laws, please contact us at:
